The code requires that local authorities must publish details of every invitation to tender for contracts to provide goods and/or services with a value that exceeds £5,000.
For each invitation, the following details must be published:
- Reference number
- Title
- Description of the goods and/or services sought
- Start, end and review dates
- Local authority department responsible
The code requires that local authorities must also publish details of any contract, commissioned activity, purchase order, framework agreement and any other legally enforceable agreement with a value that exceeds £5,000.
For each contract, the following details must be published:
- Reference number
- Title of agreement
- Local authority department responsible
- Description of the goods and/or services sought
- Supplier name and details
- Sum to be paid over the length of the contract or the estimated annual spending or budget for the contract
- Value Added Tax (VAT) that cannot be recovered
- Start, end and review dates
- Whether or not the contract was a result of an invitation to quote or a published invitation to tender
- Whether or not the supplier is a small or medium sized enterprise and/or a voluntary or community sector organisation and where it is, provide the relevant registration number
Wivelsfield Parish Council publishes details of invitations to tender and contracts as below:
2024-25 Financial Year
| Date | Reference | Supplier Name | Net Amount (£) | Narrative | Tender/Quote |
| July 2024 | Hall Improvement Project Part 2 | Alun Gedrych Ltd |
8,132.92 |
Work to the outside area to the rear of the village hall, which came out of a CIL grant from Lewes District Council | Quote |
| October 2024 | Repairs & Maintenance | Alun Gedrych Ltd |
10,715 |
Drainage & surfacing works at the Church Lane car park | Quote |
| March 2025 | Street light repairs | Balfour Beatty |
5511.11 |
5 street light repairs completed & billed for in year, plus two completed in early 2025 & accrued for | Quote |
| March 2025 | Housing Needs Survey | Action in Rural Sussex |
5,431.46 |
Contract for Housing Needs Survey, completed within 2024-25 (half paid in-year and half accrued for) | Quote |
| March 2025 | Planning Consultancy | Troy Planning |
5,400 |
Background work for generic comments about suitability of Wivelsfield for further housing, plus preparation of submission re LW/24/0820 | Quote |
2023-24 Financial Year
| Date | Reference | Supplier Name | Net Amount | Narrative | Tender/Quote | Notes |
| March 2024
|
Street lighting
|
East Sussex County Council
|
£6,006.85
|
Street lighting energy & maintenance 2023-24
|
Quote
|
The sum detailed is for the standard energy & maintenance contract. Repairs outside of the maintenance contract are charged separately & in 2023-24 cost £925. |
2022-23 Financial Year
| Date | Reference | Supplier Name | Net Amount (£) | Narrative | Tender/Quote | Notes |
| March 2023 | Street Lighting | East Sussex County Council | 5,096.55 | Street lighting maintenance & energy, 2022-23 | Quote |
2021/22 Financial Year
| Date | Reference | Supplier Name | Net Amount | Narrative | Tender/Quote | Notes |
| May 2021 | Hall Project | Sunninghill Construction Limited | £706,231 | Construction Company | Tender | |
| May 2021 | Hall Project | South Coast Catering Equipment | £12,500 | New kitchen equipment for main hall kitchen | Quote | |
| Feb 19/Dec 20 | Hall Project | Stephen Wilson Partnership | £12,250 | Structural & Civil Engineering Services | Quote | Includes original quote from last year & uplift for additional works |
| Feb 19/Dec 20 | Hall Project | Crofton Design | £11,894 | Mechanical & Electrical Design Services | Quote | Includes original quote from last year & uplift for additional works |
| Feb 19/Sept 20 | Hall Project | Robinson Low Francis (RLF) | £27,500 | Quantity Surveyor and Project Management Services | Quote | Includes original quote from last year & uplift for additional works |
| Oct 18/Dec 20 | Hall Project | Crowther Associates | £19,500 | Architectural Services | Quote | Includes original quote & uplift for additional works |
2020/21 Financial Year
| Date | Reference | Supplier Name | Net Amount Over Length of Contract | Narrative | Tender/Quote | Notes |
| Feb 19/Dec 20 | Hall Project | Stephen Wilson Partnership | £12250 | Structural & Civil Engineering Services | Quote | Includes original quote from last year & uplift for additional works |
| Feb 19/Dec 20 | Hall Project | Crofton Design | £11,894 | Mechanical & Electrical Design Services | Quote | Includes original quote from last year & uplift for additional works |
| Feb 19/Sept 20 | Hall Project | Robinson Low Francis (RLF) | £27,500 | Quantity Surveyor and Project Management Services | Quote | Includes original quote from last year & uplift for additional works |
| Oct 18/Dec20 | Hall Project | Crowther Associates | £19,500 | Architectural Services | Quote | Includes original quote & uplift for additional works |
2019/20 Financial Year
| DATE | REFERENCE | SUPPLIER NAME | NET AMOUNT | NARRATIVE | TENDER/QUOTE |
| Feb 19 | Hall Improv. Project | Crofton Design | £7,910 | Mechanical & Electrical Consultancy | Quote |
| Feb 19 | Hall Improv. Project | Stephen Wilson
Partnership |
£9,750 | Structural & Civil Engineers | Quote |
| Feb 19 | Hall Improv. Project | RLF | £19,500 | Quantity Surveyors | Quote |
2018/19 Financial Year
| DATE | REFERENCE | SUPPLIER NAME | NET AMOUNT | NARRATIVE | TENDER/QUOTE |
| May 2018 | 100758/100771 | Hugh Harris Ltd | £16,458 | Installation of outdoor gym by Fresh Air Fitness | Quote |