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Procurement Information

The code requires that local authorities must publish details of every invitation to tender for contracts to provide goods and/or services with a value that exceeds £5,000.

For each invitation, the following details must be published:

  • Reference number
  • Title
  • Description of the goods and/or services sought
  • Start, end and review dates
  • Local authority department responsible

The code requires that local authorities must also publish details of any contract, commissioned activity, purchase order, framework agreement and any other legally enforceable agreement with a value that exceeds £5,000.

For each contract, the following details must be published:

  • Reference number
  • Title of agreement
  • Local authority department responsible
  • Description of the goods and/or services sought
  • Supplier name and details
  • Sum to be paid over the length of the contract or the estimated annual spending or budget for the contract
  • Value Added Tax (VAT) that cannot be recovered
  • Start, end and review dates
  • Whether or not the contract was a result of an invitation to quote or a published invitation to tender
  • Whether or not the supplier is a small or medium sized enterprise and/or a voluntary or community sector organisation and where it is, provide the relevant registration number

Wivelsfield Parish Council publishes details of invitations to tender and contracts as below:

2023-24 Financial Year

Date

 

Reference Supplier Name Net Amount Narrative Tender/Quote Notes
March 2024

 

 

 

 

 

Street lighting

 

 

 

 

 

East Sussex County Council

 

 

 

 

£6,006.85

 

 

 

 

 

Street lighting energy & maintenance 2023-24

 

 

 

 

Quote

 

 

 

 

 

The sum detailed is for the standard energy & maintenance contract. Repairs outside of the maintenance contract are charged separately & in 2023-24 cost £925.

2022-23 Financial Year

Date Reference Supplier Name Net Amount (£) Narrative Tender/Quote Notes
March 2023 Street Lighting East Sussex County Council 5,096.55 Street lighting maintenance & energy, 2022-23 Quote

 

2021/22 Financial Year

Date Reference Supplier Name Net Amount Narrative Tender/Quote Notes
May 2021 Hall Project Sunninghill Construction Limited £706,231 Construction Company Tender
May 2021 Hall Project South Coast Catering Equipment £12,500 New kitchen equipment for main hall kitchen Quote
Feb 19/Dec 20 Hall Project Stephen Wilson Partnership £12,250 Structural & Civil Engineering Services Quote Includes original quote from last year & uplift for additional works
Feb 19/Dec 20 Hall Project Crofton Design £11,894 Mechanical & Electrical Design Services Quote Includes original quote from last year & uplift for additional works
Feb 19/Sept 20 Hall Project Robinson Low Francis (RLF) £27,500 Quantity Surveyor and Project Management Services Quote Includes original quote from last year & uplift for additional works
Oct 18/Dec 20 Hall Project Crowther Associates £19,500 Architectural Services Quote Includes original quote & uplift for additional works

 

2020/21 Financial Year

Date Reference Supplier Name Net Amount Over Length of Contract Narrative Tender/Quote Notes
Feb 19/Dec 20 Hall Project Stephen Wilson Partnership £12250 Structural & Civil Engineering Services Quote Includes original quote from last year & uplift for additional works
Feb 19/Dec 20 Hall Project Crofton Design £11,894 Mechanical & Electrical Design Services Quote Includes original quote from last year & uplift for additional works
Feb 19/Sept 20 Hall Project Robinson Low Francis (RLF) £27,500 Quantity Surveyor and Project Management Services Quote Includes original quote from last year & uplift for additional works
Oct 18/Dec20 Hall Project Crowther Associates £19,500 Architectural Services Quote Includes original quote & uplift for additional works

 

2019/20 Financial Year

DATE REFERENCE SUPPLIER NAME NET AMOUNT NARRATIVE TENDER/QUOTE
 Feb 19 Hall Improv. Project  Crofton Design  £7,910  Mechanical & Electrical Consultancy  Quote
Feb 19 Hall Improv. Project Stephen Wilson

Partnership

£9,750 Structural & Civil Engineers Quote
Feb 19 Hall Improv. Project RLF £19,500 Quantity Surveyors Quote

2018/19 Financial Year

DATE REFERENCE SUPPLIER NAME NET AMOUNT NARRATIVE TENDER/QUOTE
 May 2018  100758/100771  Hugh Harris Ltd  £16,458  Installation of outdoor gym by Fresh Air Fitness  Quote